Meetings/2018-10-01
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Meeting info
[edit]Date and location
[edit]- Date: 1st October 2018
- Time: 19:00 EDT
- Location: Online
Participants
[edit]- Benoit Rochon (President)
- Lëa-Kim Châteauneuf (Vice President)
- Charlotte Badin (Secretary)
- Ha-Loan Phan
- Gabriel Arsenault
- Jean-François Pilon
- Marie D. Martel
- Absents
- Guillaume Lafrance (Treasurer)
- Michael David Miller
- Observer
- Jean-Philippe Béland (Contractor)
Minutes
[edit]Membership update
[edit]- 75 active members; 11 more than at the same time last year.
Budget update
[edit]- See the 2018 H2 Budget. Almost nothing spent so far.
Programs Committee Report
[edit]- See the minutes of the last meeting of the Programs Committee. The Programs Committee is still looking for a chair.
Payments to be approved
[edit]- Resolution #2018-010: The Board resolved to pay the invoices of MOC Tel for rendered telephone services for a total of 595.08 CAD.
- Resolution #2018-011: The Board resolved to pay the August 2018 invoice of Jean-Philippe Béland as independant contractor as Institutional Advancement Manager for a total of 4,507.02 CAD.
- Resolution #2018-012: The Board resolved to pay the four (4) members of the Haiti Project after they have made a request on WMCA's wiki for a total of 2,940.96 CAD.
Contractor reports
[edit]- Jean-Philippe Béland mentions that he is under his planned average weekly hours and invited the Board to give him more tasks. Jean-François Pilon confirms that the contract is going well.
- There are still around 22 hours left on the contract of Pierre Choffet for IT services.
Elections of officers
[edit]Resolution #2018-013: The following Board members have been acclaimed as officers of WMCA:
- President: Benoit Rochon
- Vice President: Lëa-Kim Chateauneuf
- Secretary: Charlotte Badin
- Treasurer: Guillaume Lafrance
Motions to allow the Executive Committee to approve payments
[edit]- Resolution #2018-014: The Board resolved to allow the Executive Committee to approve regular business payments up to 2,000 CAD.
- Resolution #2018-015: The Board resolved to allow the Executive Committee to approve regular payments to contractors as per individual contracts.
2019 APG request
[edit]- See the request and the budget for the APG 2019.
- Resolution #2018-016: The Board agreed with the APG 2019 request as presented by Jean-Philippe Béland.
Revision of the Reimbursement Policy
[edit]- See the revised Reimbursement Policy.
- Resolution #2018-017: The Board resovled to adopt the amendments to the Reimbursement Policy as presented on the wiki.
Percentage of present members for quorum at WMCA AGMs
[edit]- Tabled for next meeting.
Wife transfer fees for banking sponsorhips
[edit]- The wife transfer fees (~20 CAD) for banking sponsorphips are included in the banking fees of the budget.
WMCA email addresses
[edit]- The WMCA email addresses for new Board members have been created. The email addresses for Philippe-Olivier Daniel and Antoine Beaubien have been closed. WMCA email addresses are only for Board members and members of committees.
Conflict of Interest Policy
[edit]Roles and responsibilities of the directors of Wikimedia Canada
[edit]- All Board members must sign the Roles and responsibilities of the directors of Wikimedia Canada prior to the next meeting.