Meetings/2018-10-01

From Wikimedia Canada
Jump to navigation Jump to search
Recent meetings
General meetings 2018 AGM
Board meetings February 18 May 6 August 5 October 7 November 4
Committee meetings
← full list of meetings


Meeting info[edit]

Date and location[edit]

  • Date: 1st October 2018
  • Time: 19:00 EDT
  • Location: Online

Participants[edit]

  • Benoit Rochon (President)
  • Lëa-Kim Châteauneuf (Vice President)
  • Charlotte Badin (Secretary)
  • Ha-Loan Phan
  • Gabriel Arsenault
  • Jean-François Pilon
  • Marie D. Martel
Absents
  • Guillaume Lafrance (Treasurer)
  • Michael David Miller
Observer
  • Jean-Philippe Béland (Contractor)

Minutes[edit]

Membership update[edit]

  • 75 active members; 11 more than at the same time last year.

Budget update[edit]

Programs Committee Report[edit]

Payments to be approved[edit]

  • Resolution #2018-010: The Board resolved to pay the invoices of MOC Tel for rendered telephone services for a total of 595.08 CAD.
  • Resolution #2018-011: The Board resolved to pay the August 2018 invoice of Jean-Philippe Béland as independant contractor as Institutional Advancement Manager for a total of 4,507.02 CAD.
  • Resolution #2018-012: The Board resolved to pay the four (4) members of the Haiti Project after they have made a request on WMCA's wiki for a total of 2,940.96 CAD.

Contractor reports[edit]

  • Jean-Philippe Béland mentions that he is under his planned average weekly hours and invited the Board to give him more tasks. Jean-François Pilon confirms that the contract is going well.
  • There are still around 22 hours left on the contract of Pierre Choffet for IT services.

Elections of officers[edit]

Resolution #2018-013: The following Board members have been acclaimed as officers of WMCA:

  • President: Benoit Rochon
  • Vice President: Lëa-Kim Chateauneuf
  • Secretary: Charlotte Badin
  • Treasurer: Guillaume Lafrance

Motions to allow the Executive Committee to approve payments[edit]

  • Resolution #2018-014: The Board resolved to allow the Executive Committee to approve regular business payments up to 2,000 CAD.
  • Resolution #2018-015: The Board resolved to allow the Executive Committee to approve regular payments to contractors as per individual contracts.

2019 APG request[edit]

  • See the request and the budget for the APG 2019.
  • Resolution #2018-016: The Board agreed with the APG 2019 request as presented by Jean-Philippe Béland.

Revision of the Reimbursement Policy[edit]

  • See the revised Reimbursement Policy.
  • Resolution #2018-017: The Board resovled to adopt the amendments to the Reimbursement Policy as presented on the wiki.

Percentage of present members for quorum at WMCA AGMs[edit]

  • Tabled for next meeting.

Wife transfer fees for banking sponsorhips[edit]

  • The wife transfer fees (~20 CAD) for banking sponsorphips are included in the banking fees of the budget.

WMCA email addresses[edit]

  • The WMCA email addresses for new Board members have been created. The email addresses for Philippe-Olivier Daniel and Antoine Beaubien have been closed. WMCA email addresses are only for Board members and members of committees.

Conflict of Interest Policy[edit]

Roles and responsibilities of the directors of Wikimedia Canada[edit]