Meetings/2018-10-01

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Board meetings	February 1 • February 12 • May 3
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Meeting info

Date and location

• Date: 1st October 2018
• Time: 19:00 EDT
• Location: Online

Participants

• Benoit Rochon (President)
• Lëa-Kim Châteauneuf (Vice President)
• Charlotte Badin (Secretary)
• Ha-Loan Phan
• Gabriel Arsenault
• Jean-François Pilon
• Marie D. Martel

Absents

• Guillaume Lafrance (Treasurer)
• Michael David Miller

Observer

• Jean-Philippe Béland (Contractor)

Minutes

Membership update

• 75 active members; 11 more than at the same time last year.

Budget update

• See the 2018 H2 Budget. Almost nothing spent so far.

Programs Committee Report

• See the minutes of the last meeting of the Programs Committee. The Programs Committee is still looking for a chair.

Payments to be approved

• Resolution #2018-010: The Board resolved to pay the invoices of MOC Tel for rendered telephone services for a total of 595.08 CAD.
• Resolution #2018-011: The Board resolved to pay the August 2018 invoice of Jean-Philippe Béland as independant contractor as Institutional Advancement Manager for a total of 4,507.02 CAD.
• Resolution #2018-012: The Board resolved to pay the four (4) members of the Haiti Project after they have made a request on WMCA's wiki for a total of 2,940.96 CAD.

Contractor reports

• Jean-Philippe Béland mentions that he is under his planned average weekly hours and invited the Board to give him more tasks. Jean-François Pilon confirms that the contract is going well.
• There are still around 22 hours left on the contract of Pierre Choffet for IT services.

Elections of officers

Resolution #2018-013: The following Board members have been acclaimed as officers of WMCA:

• President: Benoit Rochon
• Vice President: Lëa-Kim Chateauneuf
• Secretary: Charlotte Badin
• Treasurer: Guillaume Lafrance

Motions to allow the Executive Committee to approve payments

• Resolution #2018-014: The Board resolved to allow the Executive Committee to approve regular business payments up to 2,000 CAD.
• Resolution #2018-015: The Board resolved to allow the Executive Committee to approve regular payments to contractors as per individual contracts.

2019 APG request

• See the request and the budget for the APG 2019.
• Resolution #2018-016: The Board agreed with the APG 2019 request as presented by Jean-Philippe Béland.

Revision of the Reimbursement Policy

• See the revised Reimbursement Policy.
• Resolution #2018-017: The Board resovled to adopt the amendments to the Reimbursement Policy as presented on the wiki.

Percentage of present members for quorum at WMCA AGMs

• Tabled for next meeting.

Wife transfer fees for banking sponsorhips

• The wife transfer fees (~20 CAD) for banking sponsorphips are included in the banking fees of the budget.

WMCA email addresses

• The WMCA email addresses for new Board members have been created. The email addresses for Philippe-Olivier Daniel and Antoine Beaubien have been closed. WMCA email addresses are only for Board members and members of committees.

Roles and responsibilities of the directors of Wikimedia Canada

• All Board members must sign the Roles and responsibilities of the directors of Wikimedia Canada prior to the next meeting.