Board resolutions

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Board resolutions
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Contents

2016[edit]

Resolutions dating prior to 16 September 2016 are not published online and are not numbered.

2016-001 Election of officers[edit]

After an election, the Board resolved the following persons are elected to the office indicated next to their names to serve until their successor(s) shall be duly elected or appointed, unless he or she resigns, is removed from office or is otherwise disqualified from serving as an officer of Wikimedia Canada, to take their respective office immediately upon such appointment.

  • President: Benoit Rochon
  • Vice President: Jean-Philippe Béland
  • Secretary: Jeffery Nichols
  • Treasurer: David Fourney

Resolved after an election on 24 September 2016.

2016-002 Appointment of a director[edit]

The Board resolved to appoint Philippe-Olivier Daniel as a director of Wikimedia Canada, effective immediately and until the next Annual General Meeting (AGM).

Unanimously resolved on 30 September 2016.

2016-003 Ethics Agreement for Atikamekw Project[edit]

The Board resolved to allow Benoit Rochon to sign the Ethics Agreement on behalf of Wikimedia Canada with the representative(s) of the Manawan Atikamekw Community.

Unanimously resolved on 20 October 2016.

2016-004 Adoption of the policy on the roles and responsibilities of officers and directors[edit]

The Board resolved to adopt the policy on the "roles and responsibilities of officers and directors" as an official policy of Wikimedia Canada that current and future board members need to adhere to.

Unanimously resolved on 11 November 2016.

2016-005 Contract for local coordinator for the Atikamekw Project[edit]

The Board resolved to allow Benoit Rochon to sign the contract on behalf of Wikimedia Canada with the local coordinator for the Atikamekw project.

Unanimously resolved on 11 November 2016.

2016-006 Sharing of financial documentation with pro bono accountants[edit]

The Board resolved to give permission to David Fourney to share all financial documentation with Guillaume Lafrance and Zedekia-Elijah Mesida, the two pro bono accountants from Bénévoles d'affaires, after they sign a Confidentiality Agreement.

Unanimously resolved on 29 November 2016.

2016-007 Appointment of Project Manager and General Counsel[edit]

The Board resolved to appoint Philippe-Olivier Daniel as a Project Manager (part of the Executive) until the first board meeting after the next Annual General Meeting (AGM).

The Board further resolved to appoint Philippe-Olivier as the General Counsel as defined in the policy on the Roles and Responsibilities of officers and directors until the first board meeting after the next Annual General Meeting (AGM).

Unanimously resolved on 16 December 2016.

2017[edit]

2017-001 Committe's Policy[edit]

The Board resolved to adopt the Committees Policy.

Unanimously resolved on 19 February 2017.

2017-002 Adoption of a new Membership Policy[edit]

The Board resolved to adopt a new membership policy with a fixed date for membership expiry and renewal on 1 January each year, including a grace period until 31 January to renew each year, effective on 31 March 2017.

Unanimously resolved on 19 February 2017.

2017-003 Creation of the Wikimedia Canada Local Wikimania Committee[edit]

The Board resolved to create a Wikimedia Canada Local Wikimania Committee chaired by Antoine Beaubien.

Unanimously resolved on 19 February 2017.

2017-004 Appointment of a director[edit]

The Board resolved to appoint Antoine Beaubien as a director of Wikimedia Canada, effective immediately and until the next Annual General Meeting (AGM).

Unanimously resolved on 19 February 2017.

2017-005 Financial Report[edit]

The Board resolved to accept the Financial Report as prepared by the two pro bono accountants.

David Fourney abstains from voting. Unanimously resolved on 18 April 2017.

2017-006 Creation of four committees[edit]

The Board resolved to create four (4) committees: the Finance Committee chaired by David Fourney, the Projects and Local Groups Committee chaired by Jean-Philippe Béland, the Communications Committee chaired by James Heilman, and the IT Committee chaired by Patrick Paul.

Unanimously resolved on 30 May 2017.

2017-007 Adoption of the new Membership Policy[edit]

The Board resolved to adopt the new Membership Policy, pending ratification by membership.

Unanimously resolved on 20 June 2017.

2017-008 Purchase of TurboTax[edit]

The Board resolved to purchase TurboTax for around 250.00 CAD.

Jean-Philippe Béland abstains from voting. Unanimously resolved on 20 June 2017.

2017-009 Adoption of the Reimbursement Policy[edit]

The Board resolved to adopt the Reimbursement Policy as published on the wiki.

Resolved unanimously on 11 July 2017.

2017-010 Change of province of incorporation[edit]

The Board resolved to ask membership at the next Annual General Meeting (AGM) to move the province of incorporation to Quebec.

Resolved unanimously on 11 July 2017.

2017-011 Pre-approval of a reimbursement[edit]

The Board resolved to pre-approved Benoit Rochon to spend up to 2,950.00 CAD to purchase IT equipment, including a laptop computer, a scanner capable of scanning negatives, a screen for a projector, and a microphone, from the APG budget.

Benoit Rochon recused himself from this decision. Resolved unanimously on 1 August 2017.

2017-012 Approval of a reimbursement[edit]

The Board resolved to approve the Reimbursement Form #2017-006 and the payment to Benoit Rochon of the amount of 2,537.62 CAD.

Benoit Rochon recused himself from this decision. Unanimously resolved on 16 August 2017.

2017-013 Election of officers[edit]

The Board unanimously elected the following persons to the offices indicated next to their names to serve until their successor(s) shall be duly elected or appointed, unless he or she resigns, is removed from office or is otherwise disqualified from serving as an officer of Wikimedia Canada, to take their respective office immediately upon such appointment and effective until the first board meeting following the next Annual General Meeting (AGM):

  • President: Benoit Rochon
  • Vice President: Jean-Philippe Béland
  • Secretary: Charlotte Badin
  • Treasurer: Guillaume Lafrance

Unanimously resolved on 16 August 2017.

2017-014 Appointment of chairs of committees[edit]

The Board resolved to appoint the following persons to chair the committees indicated next to their names until their successor(s) shall be duly appointed by the board, unless he or she resigns from this role or is removed by the board, to take their respective role immediately upon such appointment:

  • IT Committee: Antoine Beaubien
  • Finance Committee: Guillaume Lafrance
  • Project and Local Groups Committee: Jean-Philippe Béland
  • Communications Committee: Benoit Rochon

Unanimously resolved on 16 August 2017.

2017-015 Update the bank account signatories[edit]

The Board resolved to remove David Fourney and to add Guillaume Lafrance as signatories of the RBC bank account.

Unanimously resolved (by e-mail) on 14 September 2017.

2017-016 Transfer of bank account[edit]

The Board resolved to change the signatories of the Wikimedia Canada's RBC bank account to: Benoit Rochon, Guillaume Lafrance, Ha-Loan Phan and Jean-Philippe Béland.

Unanimously resolved on 21 September 2017.

2017-017 Creation of a new PayPal account[edit]

The Board resolved to allow Guillaume Lafrance as the Treasurer to open a new PayPal account for Wikimedia Canada with the email finance@wikimedia.ca.

Unanimously resolved on 21 September 2017.

2017-018 Amendments to the Reimbursement Policy[edit]

The Board resolved to adopt the amendments to the Reimbursement Policy as proposed on the wiki.

Unanimously resolved on 21 September 2017.

2017-019 Dissolution of the Wikimania Local Committee of Wikimedia Canada[edit]

The Board resolved the dissolution of the Wikimania Local Committee of Wikimedia Canada.

Unanimously resolved on 21 September 2017.

2017-020 Dissolution of the Finance Committee[edit]

The Board resolved the dissolution of the Finance Committee.

Unanimously resolved on 21 September 2017.

2017-021 Dissolution of the IT Committee[edit]

The Board resolved the dissolution of the IT Committee.

Unanimously resolved on 21 September 2017.

2017-022 Representatives at the Wikimedia Conference 2018[edit]

The Board resolved to send the President and the Vice President as representatives of Wikimedia Canada at the Wikimedia Conference 2018 in Berlin.

Unanimously resolved on 19 December 2017.

2017-023 Endorsement of the WMF Strategy Direction[edit]

The Board resolved to abstain from endorsing the WMF Strategy Direction, without opposing it, with the goal of staying neutral at this time and asking for more information.

Unanimously resolved on 19 December 2017.

2017-024 Reimbursement Forms[edit]

The Board resolved to give the task to the Programs Committee to explore a more simple method for members to more easily create reimbursement forms.

Unanimously resolved on 19 December 2017.

2017-025 Access to the "WMCA Finances" folder[edit]

The Board resolved that all members of the Board must have access to the "WMCA Finances" folder on G-Drive.

Unanimously resolved on 19 December 2017.

2018[edit]

2018-001 Membership of the Programs Committee[edit]

The Board resolved that the Programs Committee can accept members from outside of the Board of Directors.

Unanimously resolved by e-mail on 28 March 2018.

2018-002 Lodging for the Board retreat[edit]

The Board resolved to approve the Reimbursement Form #2018-013 for the lodging for the Board retreat for an amount of $2,088.45 to Benoit Rochon.

Unanimously resolved by e-mail on 3 April 2018.

2018-003 Bénévoles d'affaires Committee[edit]

The Board resolved to create a committee composed of Benoit Rochon, Jean-Philippe Béland and Ha-Loan Phan to conduct interviews and retain the services of volunteers from Bénévoeles d'affaires.

Unanimously resolved on 20 April 2018.

2018-003 Contract for IT services[edit]

The Board resolved to allow Benoit Rochon to sign a contract with Pierre Choffet to provide IT services to set up and maintain a CiviCRM system for Wikimedia Canada for 50 hours work for $4,000.

Unanimously resolved on 20 April 2018.

2018-004 Change host provider[edit]

The Board resolved to change host provider from Netfirm to OVH VPS SSD1, to be executed by Pierre Choffet in the name of Wikimedia Canada.

Unanimously resolved on 20 April 2018.

2018-005 Credit card application[edit]

The Board resolved to apply for a credit card with a limit of $5,000 for Wikimedia Canada, to be executed by Guillaume Lafrance.

Unanimously resolved on 20 April 2018.

2018-006 Resignation of a director[edit]

The Board resolved to accept the resignation of Jean-Philippe Béland as a director of Wikimedia Canada, effective 1st June 2018.

Unanimously resolved on 18 June 2018.

2018-007 Resignation of a director[edit]

The Board resolved to accept the resignation of Antoine Beaubien as a director of Wikimedia Canada, effective immediatly.

Unanimously resolved on 18 June 2018.

2018-008 Hiring of an independant contractor as Institutional Advancement Manager[edit]

The Executive Committee resolved to retain the services of Jean-Philippe Béland as an independant contractor as Institutional Advancement Manager for Wikimedia Canada, effective on 6th August 2018 for an average of 17 hours per week until 31 January 2019, as per terms of the contract, to be signed by Benoit Rochon.

Resolved by the Executive Committee on 5 August 2018.

2018-009 Contractor access to WMCA's G-drive[edit]

The Executive Committee resolved to give access to Jean-Philippe Béland to the whole WMCA's G-drive as a regular contractor until 31 January 2019.

Resolved by the Executive Committee on 5 August 2018.

2018-010 Payment for the telephone provider[edit]

The Board resolved to pay the invoices of MOC Tel for rendered telephone services for a total of 595.08 CAD.

Unanimously resolved on 1st October 2018.

2018-011 Payment for the Institutional Advancement Manager Contractor[edit]

The Board resolved to pay the invoice for August 2018 of the Jean-Philippe Béland as independant contractor as Institutional Advancement Manager for a total of 4,507.02 CAD.

Unanimously resolved on 1st October 2018.

2018-012 Payments for the Haiti Project[edit]

The Board resolved to pay the four (4) members of the Haiti Project after they make a request on WMCA's wiki for a total of 2,940.96 CAD.

Unanimously resolved on 1st October 2018.

2018-013 Elections of officers[edit]

The following Board members have been acclaimed as officers of WMCA:

  • President: Benoit Rochon
  • Vice President: Lëa-Kim Chateauneuf
  • Secretary: Charlotte Badin
  • Treasurer: Guillaume Lafrance

Unanimously resolved on 1st October 2018.

2018-014 Allow the Executive Committee to approve regular business payments[edit]

The Board resolved to allow the Executive Committee to approve regular business payments up to 2,000 CAD.

Unanimously resolved on 1st October 2018.

2018-015 Allow the Executive Committee to approve regular to contractors[edit]

The Board resolved to allow the Executive Committee to approve regular payments to contractors as per individual contracts.

Unanimously resolved on 1st October 2018.

2018-016 APG 2019 request[edit]

The Board agreed with the APG 2019 request as presented by Jean-Philippe Béland.

Unanimously resolved on 1st October 2018.

2018-017 Amendments to the Reimbursement Policy[edit]

The Board resolved to adopt the amendments to the Reimbursement Policy as presented on the wiki.

Unanimously resolved on 1st October 2018.

2018-018 Payment for the Institutional Advancement Manager Contractor[edit]

The Executive Committee resolved to pay the invoice for September 2018 of the Jean-Philippe Béland as independant contractor as Institutional Advancement Manager for a total of 4,093.11 CAD.

Resolved by the Executive Committee by email on 4 October 2018.

2018-019 Payment for Visa card fees[edit]

The Executive Committee resolved to pay the fees the VISA card for August 2018 for a total of 12.43 CAD.

Resolved by the Executive Committee by email on 4 October 2018.

2018-020 Payment for the Institutional Advancement Manager Contractor[edit]

The Executive Committee resolved to pay the invoice for October 2018 of the Jean-Philippe Béland as independant contractor as Institutional Advancement Manager for a total of 7,303.39 CAD.

Resolved by the Executive Committee by email on 8 November 2018.

2018-021 Payment for the Institutional Advancement Manager Contractor[edit]

The Board resolved to pay the invoice for November 2018 of the Jean-Philippe Béland as independant contractor as Institutional Advancement Manager for a total of 4,507.02 CAD.

Resolved by the Board of Directors on 6 December 2018.

2018-022 Conflict of Interest Policy[edit]

The Board resolved to adopt the Conflict of Interest Policy.

Resolved by the Board of Directors on 6 December 2018.

2018-023 Communications Policy[edit]

The Board resolved to ask the Communications Committee to update the Communications Policy and to propose a new version to the Board.

Resolved by the Board of Directors on 6 December 2018.

2018-024 Communications Policy[edit]

The Board resolved to create a Funding Committee responsible for raising funds, identifying different sources of funding and obtaining the charity status.

Resolved by the Board of Directors on 6 December 2018.

2018-025 Contract for obtaining the charity status[edit]

The Board resolved to purchase a hours bank from Jean-Philippe Béland for total amount of 4,000.00 CAD to manager the file to obtain the charity status.

Resolved by the Board of Directors on 6 December 2018.

2018-026 Remaining funds for the consultant from APG 2018 H2[edit]

The Board resolved to use the remaining funds for the consultant from APG 2018 H2 as a hours bank from Jean-Philippe Béland for 2019.

Resolved by the Board of Directors on 6 December 2018.

2018-027 Consultant for 2019[edit]

The Board resolved to renew the contract of Jean-Philippe Béland as Institutional Advancement Manager for 2019.

Resolved by the Board of Directors on 6 December 2018.

2018-028 Payment for the Institutional Advancement Manager Contractor[edit]

The Executive Committee resolved to pay the invoice for November 2018 of the Jean-Philippe Béland as independant contractor as Institutional Advancement Manager for a total of 4,507.05 CAD.

Resolved by the Executive Committee on 27 December 2018.

2018-029 Purchase of a hours bank from the Institutional Advancement Manager Contractor[edit]

The Executive Committee resolved to purchase a hours bank from Jean-Philippe Béland as independant contractor as Institutional Advancement Manager for a total of 13,400.00 CAD.

Resolved by the Executive Committee on 27 December 2018.

2018-030 Payment to retain the services of a contractor to develop the file to obtain the charity status[edit]

The Executive Committee resolved to pay Jean-Philippe Béland to develop the file to obtain the charity status for a total of 4,000.00 CAD.

Resolved by the Executive Committee on 27 December 2018.