Board resolutions/2017

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2017 Board resolutions
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2017-001 Committe's Policy[edit]

The Board resolved to adopt the Committees Policy.

Unanimously resolved on 19 February 2017.

2017-002 Adoption of a new Membership Policy[edit]

The Board resolved to adopt a new membership policy with a fixed date for membership expiry and renewal on 1 January each year, including a grace period until 31 January to renew each year, effective on 31 March 2017.

Unanimously resolved on 19 February 2017.

2017-003 Creation of the Wikimedia Canada Local Wikimania Committee[edit]

The Board resolved to create a Wikimedia Canada Local Wikimania Committee chaired by Antoine Beaubien.

Unanimously resolved on 19 February 2017.

2017-004 Appointment of a director[edit]

The Board resolved to appoint Antoine Beaubien as a director of Wikimedia Canada, effective immediately and until the next Annual General Meeting (AGM).

Unanimously resolved on 19 February 2017.

2017-005 Financial Report[edit]

The Board resolved to accept the Financial Report as prepared by the two pro bono accountants.

David Fourney abstains from voting. Unanimously resolved on 18 April 2017.

2017-006 Creation of four committees[edit]

The Board resolved to create four (4) committees: the Finance Committee chaired by David Fourney, the Projects and Local Groups Committee chaired by Jean-Philippe Béland, the Communications Committee chaired by James Heilman, and the IT Committee chaired by Patrick Paul.

Unanimously resolved on 30 May 2017.

2017-007 Adoption of the new Membership Policy[edit]

The Board resolved to adopt the new Membership Policy, pending ratification by membership.

Unanimously resolved on 20 June 2017.

2017-008 Purchase of TurboTax[edit]

The Board resolved to purchase TurboTax for around 250.00 CAD.

Jean-Philippe Béland abstains from voting. Unanimously resolved on 20 June 2017.

2017-009 Adoption of the Reimbursement Policy[edit]

The Board resolved to adopt the Reimbursement Policy as published on the wiki.

Resolved unanimously on 11 July 2017.

2017-010 Change of province of incorporation[edit]

The Board resolved to ask membership at the next Annual General Meeting (AGM) to move the province of incorporation to Quebec.

Resolved unanimously on 11 July 2017.

2017-011 Pre-approval of a reimbursement[edit]

The Board resolved to pre-approved Benoit Rochon to spend up to 2,950.00 CAD to purchase IT equipment, including a laptop computer, a scanner capable of scanning negatives, a screen for a projector, and a microphone, from the APG budget.

Benoit Rochon recused himself from this decision. Resolved unanimously on 1 August 2017.

2017-012 Approval of a reimbursement[edit]

The Board resolved to approve the Reimbursement Form #2017-006 and the payment to Benoit Rochon of the amount of 2,537.62 CAD.

Benoit Rochon recused himself from this decision. Unanimously resolved on 16 August 2017.

2017-013 Election of officers[edit]

The Board unanimously elected the following persons to the offices indicated next to their names to serve until their successor(s) shall be duly elected or appointed, unless he or she resigns, is removed from office or is otherwise disqualified from serving as an officer of Wikimedia Canada, to take their respective office immediately upon such appointment and effective until the first board meeting following the next Annual General Meeting (AGM):

  • President: Benoit Rochon
  • Vice President: Jean-Philippe Béland
  • Secretary: Charlotte Badin
  • Treasurer: Guillaume Lafrance

Unanimously resolved on 16 August 2017.

2017-014 Appointment of chairs of committees[edit]

The Board resolved to appoint the following persons to chair the committees indicated next to their names until their successor(s) shall be duly appointed by the board, unless he or she resigns from this role or is removed by the board, to take their respective role immediately upon such appointment:

  • IT Committee: Antoine Beaubien
  • Finance Committee: Guillaume Lafrance
  • Project and Local Groups Committee: Jean-Philippe Béland
  • Communications Committee: Benoit Rochon

Unanimously resolved on 16 August 2017.

2017-015 Update the bank account signatories[edit]

The Board resolved to remove David Fourney and to add Guillaume Lafrance as signatories of the RBC bank account.

Unanimously resolved (by e-mail) on 14 September 2017.

2017-016 Transfer of bank account[edit]

The Board resolved to change the signatories of the Wikimedia Canada's RBC bank account to: Benoit Rochon, Guillaume Lafrance, Ha-Loan Phan and Jean-Philippe Béland.

Unanimously resolved on 21 September 2017.

2017-017 Creation of a new PayPal account[edit]

The Board resolved to allow Guillaume Lafrance as the Treasurer to open a new PayPal account for Wikimedia Canada with the email finance@wikimedia.ca.

Unanimously resolved on 21 September 2017.

2017-018 Amendments to the Reimbursement Policy[edit]

The Board resolved to adopt the amendments to the Reimbursement Policy as proposed on the wiki.

Unanimously resolved on 21 September 2017.

2017-019 Dissolution of the Wikimania Local Committee of Wikimedia Canada[edit]

The Board resolved the dissolution of the Wikimania Local Committee of Wikimedia Canada.

Unanimously resolved on 21 September 2017.

2017-020 Dissolution of the Finance Committee[edit]

The Board resolved the dissolution of the Finance Committee.

Unanimously resolved on 21 September 2017.

2017-021 Dissolution of the IT Committee[edit]

The Board resolved the dissolution of the IT Committee.

Unanimously resolved on 21 September 2017.

2017-022 Representatives at the Wikimedia Conference 2018[edit]

The Board resolved to send the President and the Vice President as representatives of Wikimedia Canada at the Wikimedia Conference 2018 in Berlin.

Unanimously resolved on 19 December 2017.

2017-023 Endorsement of the WMF Strategy Direction[edit]

The Board resolved to abstain from endorsing the WMF Strategy Direction, without opposing it, with the goal of staying neutral at this time and asking for more information.

Unanimously resolved on 19 December 2017.

2017-024 Reimbursement Forms[edit]

The Board resolved to give the task to the Programs Committee to explore a more simple method for members to more easily create reimbursement forms.

Unanimously resolved on 19 December 2017.

2017-025 Access to the "WMCA Finances" folder[edit]

The Board resolved that all members of the Board must have access to the "WMCA Finances" folder on G-Drive.

Unanimously resolved on 19 December 2017.