Meetings/2013-02-25

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Province [1] Time zone
British Columbia 22:00 PST
Alberta 23:00 MST
Saskatchewan 00:00 CST
Manitoba 00:00 CST
Ontario, Quebec 01:00 EST
New Brunswick, Nova Scotia,
Prince Edward Island
02:00 AST
Newfoundland and Labrador 02:30 NST
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A board meeting is planned on Feb 25, 2013 at 20:00 EST (Ottawa time). The meeting will take place electronically via Skype. All directors will receive an email to their Wikimedia Canada email account with instructions on how to connect to the meeting. You will be also able to read the minutes in the days following the meeting.

Live minutes

Attendees[edit]

Only members of the board of directors may attend and those invited to give input. If you can not use Skype, please email James Heilman to arrange a telephone connection.

  1. --Doc James 12:03, 22 January 2013 (EST)
  2. Amqui (Guest)
  3. Eclecticology 19:09, 25 January 2013 (EST)
  4. nighthawks 12:55, 26 January 2013 (PST)
  5. Alan.ca 00:25, 27 January 2013 (EST)
  6. Benoit Rochon 02:54, 10 February 2013 (EST)

Agenda[edit]

Priority items (vote required)

  • Adoption of agenda
  • Confirmation of minutes from previous meeting
  • Overhead costs and banking - 10 minutes
    • James to present 5 min argument
    • Linda to present 5 min counterargument
    • Paypal
  • Wikimedia chapters conference
    • To determine delegates to send this year (4 nominations: Linda, Benoit, Alan)
    • To provide update on funding process (Linda)
    • Motion to re-establish position on the WCA (support, oppose or remain neutral). (James)
  • Address
    • Alan to present the matter and engage in discussion with board members (5 min to cover points below)
      • Solicit concerns from Benoit and Linda about current mailing address
      • Proposal to make new Montreal address the mailing address of the corporation, excluding only Industry Canada registration.
      • Vote/Motion: Change RBC Bank address to new mailing address. If approved, this motion will need to be printed and signed by James and Alan for submission to the bank. (Alan)
  • Review Board of Directors - Unfinished business
  • Motion to request report on charitable status ( Ray Saintonge )
  • Motion to request report on Server usage (See Here)( Ray Saintonge )
  • Wikilivres

General updates

  • Grants
    • QCCOM projects
    • Native meeting
  • Communications, social networks and media relations. (Benoit)

Minutes[edit]

Wikimedia Canada Board meeting
25 February 2013
Location: Skype
Present:
  1. Linda Chew (Treasurer),
  2. James Heilman (President),
  3. Prosenjit Lahiry,
  4. Jeffery Nichols (Secretary),
  5. Bonoit Rochon,
  6. Ray Saintonge,
  7. Alan Walker (Vice-President)
Guest:
  1. Jean-Philippe Béland
Prepared by: Jeffery Nichols
Purpose: This was a general purpose meeting.

James opened the meeting at 20:20 EST.

Adoption of agenda[edit]

Resolution: James (seconded by Benoit) resolved to adopt the agenda.

Passed 7–0

Wikilivres[edit]

James reported on the WMF position about the site. Alan reported on usage statistics. Linda and Jit reported on liability for content. Discussion ensued about whether WMCA should continue to host the project.

Resolution: Alan (seconded by Jit) resolved that Wikimedia Canada will remove Wikilivre from its server in 14 days and will not officially support it.

Passed 5–2

Chapters conference[edit]

Alan reported that WMCA has funding to send at least one person to the chapters conference and possibly two people. Alan reccomended that the board support Linda as WMCA's representative to the 2013 chapters conference, and Benoit as a second representative if two are allowed. There was unanimous agreement.

James and Alan reported on the status of the Chapters Association. James reccomended that WMCA stay neutral. There was unanimous agreement.

Banking[edit]

James presented arguments for switching banks and Linda gave arguments for remaining with the current bank. James resolved to switch banks and there was no second.

Paypal[edit]

Alan reported that there was no longer any need to keep a float in Paypal.

Signing powers with the bank[edit]

Resolution: Alan (seconded by James) resolved that the board form a finance subcommittee of no fewer than three (3) people—now consisting of Linda, Alan, and Benoit—with the authority to sign checks and appoint individuals for signing authority, manage the Paypal and bank accounts, and manage grants.

Movement: James moved that the resolution be amended to add the following: Grants must be approved by the Board. These votes may be done on the wiki by a 2/3 majority of the Board, and a Board member shall have seven (7) days to vote after an email is sent to them.
Accepted
Movement: James moved that the resolution be amended to include the president as a signatory in addition to the finance committee. The Royal Bank would be informed of the current list of Board members on file and the following four (4) Board members—where any two (2) signatures are sufficient— for signing purposes:Linda Chew, Alan Walker, James Heilman, Benoit Rochon.
Accepted
Passed 7–0

Charitable status[edit]

Jit reported that the CRA gave us a file number, but our application is still being reviewed. The CRA's palicy is from 8–24 months, and they will ask questions in the last few months.

New Charities Act[edit]

Jit reported that the law firm will re-write the by-laws. Jit will update at the next meeting.

Mailing address[edit]

Alan reported on the change of corporate mailing address from James's house in B.C. to a PO box in Montreal. The corporate address will be kept the same. This will cost approximately $250/year.

Resolution: Alan (seconded by Benoit) resolved to change the WMCA mailing address to:

3450 Saint Denis
Suite 180
Montreal QC H2X 3L3
Address update, as of 2016-10-11
Wikimedia Canada
535 avenue Viger Est
Montréal (Québec) H2L 2P3

The corporate address registered with Industry Canada will be James's new home address.

Passed 7–0

Linda Chew left the meeting.

General updates[edit]

Benoit reported on the Quebec Committee's future funding needs. They are currently planning Wiki Loves Monuments (funds needed), Botanical Gardens agreement (does not need funding), short links (does not need funding), national contribution month (funds needed), and school projects in Chicoutimi (funds needed). There is also a meeting for Aboriginal education in Nova Scotia for which funding may be required to send a representative.

Alan reported on changes to the website, including changes to the membership system.

Resolution: Jit (seconded by James) resolved to delegate authority to Alan to call the annual general meeting.

Passed 6–0

It was agreed that the next board meeting will be on 25 March at the same time.

Movement: Alan (seconded by James) moved to adjorn the meeting at 20:00 EST.

Passed 6–0

References[edit]

  1. Please note that the provinces in this table are for guidance only, since some have two time zones (e.g., The Magdalen Islands and the south-eastern part of British Columbia are not in the same time zone as their provinces). Please refer to your time zone instead of your province.