Meetings/2011-08-24

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Province [1] Time zone
British Columbia 15:00 PDT
Alberta 16:00 MDT
Saskatchewan 16:00 CST
Manitoba 17:00 CDT
Ontario, Quebec 18:00 EDT
New Brunswick, Nova Scotia,
Prince Edward Island
19:00 ADT
Newfoundland and Labrador 19:30 NDT
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A board meeting is planned on Aug 24, 2011 at 18:00 EDT (Ottawa time). The meeting will take place electronically via Skype. All directors will receive an email to their Wikimedia Canada email account with instructions on how to connect to the meeting. You will be also able to read read the minutes in the days following the meeting. James Heilman will send out the invites for the Webex meeting and will chair the meeting.

Attendees[edit]

Only members of the board of directors may attend and those invited to give input. If you can not use Skype, please email James Heilman with your phone number to arrange a call.

Agenda[edit]

  • Approval of the minutes
  • Charity status / web address agreement / chapters agreement
  • Progress on projects
  • Method of meeting (do we wish to keep WebEx)
  • Overview of Haifa

Minutes[edit]

  • Date: 24 August 2011, 18:00 EDT
  • Location: Teleconference
  • In attendance:
    • Board members:
      1. James Heilman
      2. Jeffery Nichols
      3. Bonoit Rochon
      4. Ray Saintonge
    • Observers:
      • None

Text of minutes[edit]

Approval of minutes[edit]

  • James motioned to approve the minutes of the meeting of 13 July 2011.
    • Seconded by Ray.
    • Unanimous agreement.
    • Motion passed.

Charity status / web address agreement / chapters agreement[edit]

  • James reported that the application for charity status is still pending. He reported that Jit Lahiry would like to complete the chapters agreement before the charity application is submitted because that would make the application easier.
  • James reported that the negotiation of the chapters agreement should be finished soon. There are still a couple of minor points that are being negotiated.
  • James motioned that the board give the president the authority to sign the chapters agreement unless a board member expresses a concern with the agreement soon after they received a copy of it.
    • Seconded by Ray.
    • Unanimous agreement.
    • Motion passed.

Method of meeting[edit]

  • There was a discussion about whether Wikimedia Canada is making enough use of WebEx to justify the cost.
  • James motioned that the WebEx subscription be cancelled and Skype be used for future board meetings. WebEx can be renewed for one-time subscriptions for large events such as annual general meetings.
    • Seconded by Ray.
    • Unanimous agreement.
    • Motion passed.

Overview of Wikimania 2011 in Haifa[edit]

  • Ray reported that one notable discussion in Haifa was a proposal to cease giving Wikimedia chapters a 50% share of Foundation fundraising and to instead send them money through grants. This is because there were some concerns with other chapters' fiscal responsibility or hoarding of funds.

Progress of projects[edit]

  • James reported that the medical scholarship will not be supported by UBC, but will continue as a Canada-wide scholarship that will be advertised by Wikimedia Canada.
  • Benoit reported that the Wikipedia Takes Montreal project now has 182 registered participants. This is far more than expected and far more than similar events in other cities. Logistics will be difficult.
  • There was a discussion about how to meet in person. Possibly in Vancouver for the AGM.

Verification[edit]

  • James called the meeting to a close.
  • Minutes verified by Jeffery Nichols, secretary.

References[edit]

  1. Please note that the provinces in this table are for guidance only, since some have two time zones (e.g., The Magdalen Islands and the south-eastern part of British Columbia are not in the same time zone as their provinces). Please refer to your time zone instead of your province.