Annual General Meeting 2012

Province	Time zone
British Columbia	19:00 PDT
Alberta	20:00 MDT
Saskatchewan	20:00 CST
Manitoba	21:00 CDT
Ontario, Quebec	22:00 EDT
New Brunswick, Nova Scotia, Prince Edward Island	23:00 ADT
Newfoundland and Labrador	23:30 NDT
Previous

A general meeting is planned on Wednesday, April 25, 2012 at 18:00 EDT (Ottawa time). The meeting will take place electronically via Internet and telephone. The minutes will be available shortly after the meeting. James Heilman will chair the meeting.

Attendees

Pursuant to our Bylaws, all registered members at the time of the meeting announcement may vote, if applicable. Non-members may also be present as observers. To be able to participate, you must provide your Skype username and we will contact you minutes before 18:00 EDT (Ottawa time) on Wednesday, April 25, 2012. If you can not use Skype, please email James Heilman with your phone number to arrange a call. The method we will use for this meeting will vary depending on the number of people signed up. If the number is 25 or less we will be using skype otherwise we will be using a 800 conference call in number.

• Doc James 22:16, 20 March 2012 (EDT)
• Amgine 02:18, 31 March 2012 (EDT)
• Jeffery Nichols (Arctic.gnome) (talk) 07:54, 31 March 2012 (EDT)
• Benoit Rochon 10:07, 1 April 2012 (EDT)
• Alan.ca 14:57, 1 April 2012 (EDT)
• Amqui 12:02, 3 April 2012 (EDT)
• Eclecticology 18:22, 12 April 2012 (EDT)
• Olier Raby 06:38, 13 April 2012 (EDT)
• Fralambert 10:12, 15 April 2012 (EDT)
• Seeris 18:28, 15 April 2012 (EDT) (I will be travelling by train at the moment of the meeting; the train has a wifi connection, but there's a possibility that it won't work so well...)
• Nighthawks 11:47, 21 April 2012 (EDT)
• Letartean 08:23, 23 April 2012 (EDT)

Agenda

• Annual General Meeting
  • Presentation of financials for 2011 (James Heilman)
  • Presentation about funding and grants (Alan Walker)
  • Review of activities completed and in flight
  • Election of new board members
• Board meeting - See Meetings/2012-04-25/Resolutions
  • Acceptance of board member resignation
  • Overhead
  • Removing the restrictions on membership
  • Bookkeeper
  • Reimbursements
  • Representation
  • Communications
  • Officer Roles
  • Chapter elected Board Seats
  • Wikimedia Chapters Association

Minutes — Annual General Meeting

• Date: 2012 April 25, 18:00 EDT
• Location: Teleconference
• In attendance:
  • Members:
    1. JP Béland
    2. Nathalie Casemajor
    3. James Heilman
    4. Prosenjit Lahiry
    5. François Lambert
    6. Antoin Letarte
    7. Jeffery Nichols
    8. Olier Raby
    9. Benoit Rochon
    10. Wayne Saewyc
    11. Ray Saintonge
    12. Alan Walker
  • Observers:

Presentation of financials for 2011

• James presented 2011 budget.
• No questions from floor.

Presentation about funding and grants

• Alan reported that:
  • 2012 grants from the WMF are available, but will not be as flexible as 2011 grants.
  • WMFR will continue to support initiatives in Quebec.
  • WMCA should develop its own source of funding; there are some organizations that might support us. Once charity status is granted, it should be easier to find donors.
• Disscusion ensued about WMF's change to its funding structure and how it might affact WMCA's finances.
• Disscusion ensued about the best sources for independent funding for WMCA: small private donations, large private donations, or corporate donation.

Membership

• Discussion ensued about how to increase membership numbers and whether the cost of membership should change.
• Jit reported that WMCA no longer needs to ask new members for their address or age.

Review of activities completed and in flight

• Benoit reported that:
  • Wikipedia Takes Montreal 2011 was well-attended and went well (110 participants despite a hurricane).
  • Wikipedia Takes Quebec City 2012 will take place in June [1].
  • Presentation on using Wikipedia in the classroom (international event) is upcoming. [2]
  • Presentation at teh International Forum on the French language is upcoming. [3]
  • Wiki Loves Monuments 2012 (international event) is upcoming. It will be the largest photo contest in the world, and Canada will participate. It will require less local work than Wikipedia Takes events. [4]
  • QRpedia is in progress. [5]
• Alan reported that talks with the ROM about GLAM are ongoing.
• James reported that:
  • He spoke at universities in New Delhi and Katmandu. Next year he will speak in Coventry, UK.
  • Talks to publish WM content in the Public Library of Science journal are ongoing.
  • Translation project into minority languages for medical articles is ongoing.
  • WikiTravel's move to WMF is ongoing.

Election of new board members

• Alan reported that Zana Gordon has resigned as a board member.
• Alan nominated Linda Chew.
  • James and Benoit seconded. No opposition.
  • Motion passed
• Alan nominated Prosenjit Lahiry.
  • James and Benoit seconded. No opposition.
  • Motion passed
• James proposed re-appointment of the entire board.
  • There was opposition from the floor.
• James nominated Jeffery Nichols.
  • Alan and Benoit seconded. No opposition.
  • Motion passed
• James nominated Benoit Rochon.
  • Alan and Antoin seconded. No opposition.
  • Motion passed
• James nominated Alan Walker.
  • Benoit seconded. 1 abstention.
  • Motion passed
• James nominated Ray Saintonge.
  • François and Wayne seconded. No opposition.
  • Motion passed
• Alan nominated James Heilman.
  • Benoit and Jeffery seconded. No opposition.
  • Motion passed

Approval of financial statements

• James motioned to approve 2011 financial statement.
  • Antoin seconded. No opposition.
  • Motion passed

Verification

• James called the general meeting to a close.
• Minutes verified by Jeffery Nichols, secretary.