Meetings/2019-02-18

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Meeting info[edit]

Date and location[edit]

  • Date: 18 February 2019
  • Time: 19:00 EDT
  • Location: Online

Participants[edit]

  • Benoit Rochon (President)
  • Charlotte Badin (Secretary)
  • Ha-Loan Phan
  • Jean-François Pilon
  • Michael David Miller
Absents
  • Lëa-Kim Châteauneuf (Vice President)
  • Guillaume Lafrance (Treasurer)
  • Gabriel Arsenault
  • Marie D. Martel
Observer
  • Jean-Philippe Béland (Consultant)

Minutes[edit]

Reports[edit]

President and Executive Committee Report[edit]

  • Expenses approved since last Board meeting:
    • Bill from consultant Jean-Philippe Béland for November 2018 for a total of $4,507.02.
    • Purchase of a hours bank from consultant Jean-Philippe Béland for a total of $13,400 as per the current contract.
    • Payment to hire the services of consultant Jean-Philippe Béland to develop the file to obtain the charity status for a total of $4,000 at a hour rate as per the current contract.
  • Links to Executive Committee meetings minutes since last Board meeting:

Secretary Report on members[edit]

  • At the beginning of 2019, we had 37 members, including 9 renewals and 5 new members, compared to 87 members in 2018. There is a plan to send reminder to former members in March.

Treasurer Report[edit]

  • The Treasurer is absent, but the President reported the totals in the bank and PayPal accounts.

Programs Committee Report[edit]

  • Links to Programs Committee meetings minutes since last Board meeting:

Report on contractuals[edit]

  • Jean-Philippe Béland presented his hour tracker to the Board for the details on the work done.
  • Pierre Choffet will communicate with Charlotte Badin about CiviCRM.

Expenditures Approvals[edit]

NIL.

Old Business[edit]

  • Digital visibility. Jean-François Pilon is absent.
  • Review of the Communications Policy. Awaiting the creation of a Communications Committee.
  • Report of Bénévoles d'affaires Committee. Véronique Ah-Sen can't join the Communications Committee anymore. Ru Yi Gu is interested in joining the Communications Committee. Anne-Hélène Mai is interested by the Funding Committee, but she has a good background in communications.
  • Individual grant request to the Wikimedia Foundation. Benoit Rochon did not have time to discuss that with the Wikimedia Foundation yet.
  • Call for multiterritorial projects in digital cultural development by the Culture and Communications Ministry of Quebec. A project has been submitted by Jean-Philippe Béland on behalf of Wikimedia Canada. We should have an answer during the month of March 2019.
  • Contractuals for 2019. Jean-Philippe Béland will discuss with Jean-François Pilon.

New Business[edit]

  • Date for the next Annual General Meeting (AGM). Benoit Rochon proposed the hold the next AGM on Wednesday 1st May 2019. The Board agreed.

Discussions and announcements[edit]

  • Charlotte Badin announced that she will resign from her seat on the Board at the next AGM.